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Know More About Managed Print Services

You're not the only one who thinks your printer could do more. One of the world's largest suppliers of print equipment found that companies use about one device per two employees. Each device is used only for 15 minutes per day. The same research found that an average employee prints between 1,000 and 1,200 pages per month, and that document costs average between $800 to $1,000 per employee per year.

For most companies, the biggest print decision used to be equipment lease-vs.-buy, but now it's in-house-vs.-vendor-managed print services (MPS). Print is no longer a support service, but a critical infrastructure.

Outsourcing Managed Print Services offers many obvious advantages, not the least of all a single point for accountability. This allows you to consolidate your printing resources into one strategy that makes the most of what you already have.

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As it stands now, every department is responsible for its own printers. An employee can request a replacement printer if one is damaged. Many printers are so underutilized they actually become dusty. It is not the fault of employees or management. It is due to a lack of oversight across all printer systems within the company. Most companies lack the ability or desire to do this.

An MPS provider with the right experience and expertise will be able to conduct a comprehensive assessment of your printing infrastructure and develop and implement a strategy that optimizes what you have. This strategy might not include a recommendation to purchase new equipment.

Your CFO will know that optimizing existing resources can bring you the best bottom-line results. This is true for print equipment as well. These are the proven ROI benefits of a successful MPS partnership.

• Reduce equipment ownership costs

* Improving productivity

* Reduce energy consumption

* Reducing or eliminating compliance penalties

* Reduce dependence on print shops outside

MPS refers to the complete management of hardcopy devices such as printers, copiers, multifunction devices, and fax machines. MPS can be used as a strategy or service to manage the number of documents that flow through your company. It also minimizes the cost associated with printing, sharing, and updating them.